Integration · CRM
Let Homeowners Pay Directly Inside Your Proposal
Connect Payabli to SubcontractorHub and embed a payment experience directly in the proposal — homeowners can pay their deposit the moment they sign, without navigating to a separate payment portal. Contractors using Payabli collect deposits faster and reduce the window between signed contract and collected cash.
What Connects Between Payabli and SubcontractorHub
The specific data flows that eliminate double entry and keep both systems current without extra work from your team.
Embedded Payment UI in Proposal
After signing a SubcontractorHub proposal, homeowners see a Payabli-powered payment form embedded directly in the proposal experience. They can pay their deposit immediately via credit card or ACH without leaving the page, navigating to a portal, or waiting for a separate invoice. The friction between signature and deposit drops to near zero.
Payment Confirmation to Job Record
When a payment is completed through Payabli, the confirmation — amount, payment method, timestamp, and transaction ID — syncs to the SubcontractorHub job record instantly. Project coordinators see paid deposits before they reach the office, preventing the common mistake of scheduling material delivery before deposit collection.
Partial Payment and Installment Tracking
For homeowners paying in installments, Payabli tracks each partial payment against the total contract balance. Each installment syncs to SubcontractorHub, so the job record always shows the current amount collected vs. amount outstanding — giving your accounting team a real-time view of cash collected on active jobs.
Automated Payment Receipts
Payabli sends branded payment receipts to homeowners automatically on each transaction. The receipt includes your company name, job address, amount paid, and remaining balance — reducing the inbound calls from homeowners asking 'did you get my payment?' that pull your office staff away from other work.
How to Connect Payabli with SubcontractorHub
Apply for a Payabli Merchant Account
Complete Payabli's merchant onboarding — typically a 1-2 business day approval process — to receive your embedded payment credentials.
Enter Payabli API Credentials in SubcontractorHub
Add your Payabli public key and secret key to the SubcontractorHub integrations panel to activate the embedded payment feature.
Configure Payment Options Per Proposal Type
Choose which proposal types show the Payabli payment embed on signing (e.g., residential contracts yes, change orders no) and set which payment methods to accept (credit card, ACH, or both).
Send a Test Proposal and Complete a Test Payment
Send a test proposal to a team member, sign it, and complete a test payment to confirm the transaction processes and the payment record appears in the SubcontractorHub job record.
Ready to connect Payabli?
Book a 30-minute demo — we'll show you exactly how the integration works and walk you through setup for your account.
Who Uses the Payabli Integration
Roofing Company Collecting Deposits While Rep Is Still at the House
A roofing sales rep hands the homeowner a tablet to sign the proposal. After signing, the Payabli payment form appears and the homeowner pays their $2,500 deposit by credit card on the spot. The rep leaves with a signed contract and a collected deposit — two outcomes that previously required two separate interactions.
HVAC Company Reducing Days-to-Deposit from 5 to 1
Before embedding Payabli, an HVAC company sent proposals, collected signatures, then sent a separate payment link — a process that averaged 5 days to deposit. With the embedded payment form, homeowners pay the deposit immediately after signing. Days-to-deposit dropped to 1.2 days and cash flow improved markedly.
Solar Installer Capturing Full Down Payment at Signing
A solar installer's contract requires 20% down at signing. The Payabli embed calculates 20% of the proposal total automatically and presents that amount to the homeowner at the signature step. The down payment is collected before the homeowner closes the browser — no chasing required.
General Contractor Offering Installment Payments to Close Larger Jobs
A GC offers 4-installment payment plans on jobs over $20,000 to compete with contractors offering financing. Payabli's installment structure captures the plan agreement and the first payment at signing, with SubcontractorHub tracking all subsequent payments against the job balance.
Common Questions About the Payabli Integration
What credit card transaction fee does Payabli charge?
Payabli's processing fees depend on your merchant agreement and transaction volume — consult Payabli directly for current rates. ACH payments typically process at a lower flat fee than credit card. Many contractors pass credit card fees to homeowners using Payabli's surcharging feature.
Can homeowners pay by check and have it logged in SubcontractorHub?
Check payments must be logged manually in either Payabli or SubcontractorHub — there's no automated check detection. Once logged, the payment record syncs to the job record the same way as electronic payments.
Is the Payabli payment form PCI compliant?
Yes. Payabli's embedded payment form is PCI-DSS Level 1 compliant — the highest level of payment card security certification. Card data never touches SubcontractorHub's servers; it's tokenized by Payabli at the point of entry.
Can homeowners save their payment method for future payments?
Yes. Payabli supports card-on-file storage with homeowner consent. For multi-milestone jobs, a homeowner can save their payment method at the time of signing and subsequent milestone payments can be collected without requiring the homeowner to re-enter card details.
What happens if a payment fails?
Failed payments generate an alert in SubcontractorHub on the job record and notify the assigned rep. Payabli automatically retries ACH failures according to NACHA rules. For credit card failures, the homeowner receives a notification to update their payment method.
Connect Payabli with SubcontractorHub
Your team keeps working in the tools they know. SubcontractorHub ties them together so nothing falls through the cracks.
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