Integration · E-sign
Get Proposals Signed Without Leaving SubcontractorHub
Subhub Sign is the built-in e-signature tool inside SubcontractorHub — no third-party account, no extra subscription. Homeowners sign directly on the proposal, and every signature is timestamped and attached to the project timeline automatically.
What Connects Between Subhub Sign and SubcontractorHub
The specific data flows that eliminate double entry and keep both systems current without extra work from your team.
Signature Status on Timeline
The moment a homeowner opens, signs, or declines a proposal, that event is logged on the project timeline in real time. Your sales rep gets an instant in-app and email notification so no signed deal sits waiting for a follow-up. You always know exactly where every proposal stands.
Signed Document Storage
Completed documents are stored directly in the job record inside SubcontractorHub — no downloading, re-uploading, or filing in a separate folder. Every signed contract is one click away from the project view, making it easy to pull up in the field or share with your office team.
Proposal Version Locking
Once a homeowner signs, the proposal version is locked and flagged as executed. If pricing or scope changes after signing, the system creates a new version rather than overwriting the signed record. This protects you legally and keeps your audit trail clean.
Instant Push Notifications
Sales reps receive push notifications the second a document is signed, viewed, or left unsigned after a set time window. This lets your team strike while the iron is hot — calling a prospect who just spent six minutes reviewing your proposal is the highest-leverage call they can make.
How to Connect Subhub Sign with SubcontractorHub
Enable Subhub Sign in Settings
Turn on Subhub Sign from your account settings — it's included in your SubcontractorHub plan and requires no external account.
Add Signature Fields to Your Template
Drag signature, initials, and date fields onto your proposal template using the built-in template editor.
Send the Proposal
Send the proposal via email or shareable link directly from the job record — the homeowner signs in their browser on any device.
Get Notified and Move the Job Forward
Receive an instant notification on sign, then trigger your next workflow step — scheduling, material ordering, or deposit collection.
Ready to connect Subhub Sign?
Book a 30-minute demo — we'll show you exactly how the integration works and walk you through setup for your account.
Who Uses the Subhub Sign Integration
Roofing Crew Closing Same-Day at the Door
A roofing sales rep finishes a storm-damage inspection and sends the proposal from their phone before leaving the driveway. The homeowner signs on their tablet ten minutes later. The rep gets a push notification, calls to confirm the start date, and the signed contract is already in the job file by the time they get back to the office.
HVAC Contractor Converting After-Hours Estimates
An HVAC owner sends three estimates on a Friday afternoon. Two homeowners sign over the weekend via the link on their phone. Monday morning the owner arrives to two signed contracts and zero back-and-forth — no DocuSign login required from either side.
Solar Installer Closing Multi-System Commercial Jobs
A solar company bidding a 40-panel commercial install uses Subhub Sign to collect signatures from both the property owner and the business manager on separate signature blocks. Both parties sign independently and the completed document with all signatures is stored in the project record automatically.
General Contractor Managing Multiple Active Proposals
A GC with 12 open proposals uses the proposal dashboard to see which ones are viewed but unsigned past 48 hours. They trigger a follow-up task directly from the timeline, keeping their close rate high without manually tracking a spreadsheet.
Common Questions About the Subhub Sign Integration
Is Subhub Sign legally binding?
Yes. Subhub Sign captures IP address, timestamp, device type, and email authentication for every signature event, meeting the requirements of the ESIGN Act and UETA. Each signed document includes an audit certificate you can reference in a dispute.
Do I need to pay for a separate e-sign subscription?
No. Subhub Sign is built into SubcontractorHub at no additional cost. There are no per-envelope fees or third-party accounts to manage — it's included in your plan.
Can homeowners sign on a mobile device?
Yes. The signing experience is fully responsive and works on any smartphone or tablet browser. Homeowners don't need to download an app or create an account.
What happens if a homeowner declines or doesn't sign?
A decline event is logged on the project timeline and your rep receives a notification. Unsigned proposals past a configurable time window can trigger an automatic follow-up task or reminder email to the homeowner.
Can I collect multiple signatures on one document?
Yes. You can add separate signature blocks for different signers — for example, co-owners of a home or a property manager and a business owner. Each signer receives their own notification and signs independently, and the document is only marked complete once all required signatures are collected.
Connect Subhub Sign with SubcontractorHub
Your team keeps working in the tools they know. SubcontractorHub ties them together so nothing falls through the cracks.
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