HVAC Dispatch Software That Keeps Every Tech Booked
A drag-and-drop scheduling board, real-time job status, GPS routing, and a mobile tech app — all connected to your CRM and invoicing. Dispatch faster, drive less, and bill every job.
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One Board. Every Tech. Every Job.
Drag-and-drop dispatch
See every tech and every open job on one timeline. Drag a job onto the right technician and the assignment pushes to their phone instantly — no phone calls, no whiteboard.
Real-time job status
Watch jobs move from assigned to en route to on-site to complete as it happens. Dispatchers always know who is where, so a cancellation or an emergency call is filled in seconds.
Mobile tech app
Techs get their schedule, customer history, and site notes on a phone or tablet — and can update status, capture photos, and collect a signature from the field.
GPS & smart routing
Assign the closest available tech, group nearby jobs, and cut windshield time. GPS visibility lets you give customers accurate arrival windows all day long.
Stop Dispatching From a Whiteboard and a Group Text
When scheduling lives on a whiteboard, jobs in a spreadsheet, and tech updates in a group text, every cancellation becomes a scramble and every overbooked day costs you a callback. Coordinators spend the morning on the phone instead of filling the route.
SubcontractorHub puts your whole day on one drag-and-drop board. Assign, reassign, and reschedule in seconds. Push the change to the tech's phone instantly. And see real-time status so you always know the day will land. Pair it with your HVAC platform and your reps, dispatchers, and field crews finally work from the same data.
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Dispatch, CRM, and Invoicing — Connected, Not Bolted Together
Standalone dispatch tools create a new silo. The job gets scheduled in one app, the customer record lives in another, and someone has to re-key everything into invoicing at the end of the day. That gap is where billing gets missed and details get lost.
In SubcontractorHub, a booked job already carries the customer record onto the dispatch board, and when the tech marks it complete the details flow straight into invoicing. For install jobs, your techs can even launch the proposal builder on-site and turn a service call into a system replacement. It is the same data your team already manages in HVAC contractor software — no re-entry, no second login.
Book a DemoSubcontractorHub dispatch is the right fit if:
The dispatch board is built for HVAC companies running real volume — multiple techs, full schedules, and a stream of service calls that have to be routed and billed without dropping a job.
Talk to the TeamYou run multiple techs and your schedule changes all day long
Cancellations and emergency calls turn dispatch into a scramble
You want real-time visibility into where every crew is right now
Windshield time and missed billing are eating into your margins
Your dispatch tool doesn't talk to your CRM or invoicing
You also sell and install systems and want service and sales in one place
Common Questions
What is HVAC dispatch software?
HVAC dispatch software is a scheduling and dispatching platform that lets coordinators assign jobs to technicians, see real-time job status, and route crews efficiently. The best dispatch software pairs a drag-and-drop scheduling board with a mobile tech app and connects to your CRM and invoicing so nothing falls through the cracks between the office and the field.
How does drag-and-drop dispatching work?
A drag-and-drop dispatch board shows every technician and every open job on a single timeline. Coordinators drag a job onto the right tech's schedule, and the assignment instantly pushes to that technician's mobile app. Rescheduling, reassigning, or filling a cancellation takes seconds — no phone calls, no whiteboard.
Does HVAC dispatch software include a mobile app for technicians?
Yes. Technicians see their assigned jobs, customer details, site notes, and history from a phone or tablet. They can update job status in real time, capture photos, collect signatures, and even build a proposal on-site. The office sees every status change instantly, so dispatchers always know who is where.
Can dispatch software help with routing and GPS?
Good dispatch software uses location and routing to assign the closest available tech, cut windshield time, and group nearby jobs. GPS visibility lets coordinators see where crews are throughout the day, give customers accurate arrival windows, and respond quickly when a job runs long.
How does dispatch software connect to CRM and invoicing?
In SubcontractorHub, dispatch, CRM, and invoicing live in one platform. A booked job already carries the customer record and history into the dispatch board, and when a tech completes the work, that data flows straight into invoicing — no re-entry, no missed billing, no separate logins.
How quickly can an HVAC company start dispatching with SubcontractorHub?
Most HVAC teams are live within a week. Onboarding covers importing your techs and service areas, configuring the dispatch board, connecting your CRM and invoicing, and training coordinators and field crews on the mobile app.
Ready to See Dispatch in Action?
Book a demo and see how SubcontractorHub puts your scheduling board, mobile techs, routing, and invoicing in one connected platform.
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