HVAC Project Management Software Built for Installation Teams
From signed proposal to commissioned system — permit tracking, equipment orders, crew scheduling, and inspections all connected to your sales pipeline in one platform.
See It in Action
Every Installation Stage. One Platform.
Auto-create from closed deals
When a job closes in Sales Velocity, SubcontractorHub automatically creates the installation project — customer info, equipment specs, and proposal details pre-loaded. Zero re-entry, zero dropped handoffs.
Permit and inspection tracking
Track permit application, approval, and inspection scheduling for every job. Managers see at a glance which installations are waiting on permits and which are ready to schedule crews.
Equipment order tracking
Log equipment orders, expected delivery dates, and arrival confirmations per project. Schedule crews only when equipment is confirmed on-site — no more crews showing up to a job with missing units.
Full job board visibility
See every active HVAC installation across all stages in one board. Filter by crew, stage, or week. Know at a glance what needs attention today without asking anyone for a status update.
Stop Managing HVAC Projects in Spreadsheets
Most HVAC installation businesses track active jobs in spreadsheets, text threads, or whiteboards. When you're running 10, 20, or 50 installs a month, that breaks down fast — missed permits, crews sent to unready jobs, equipment sitting in a warehouse while a customer waits.
SubcontractorHub replaces the whiteboard with a real project board — every job, every stage, every crew assignment, connected to the proposal it came from. Ops knows what's ready. Crews know where to go. Managers see the full picture.
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Connected to Sales — Not Bolted On
Most project management tools are separate from your sales system. That means someone has to manually create the project, re-enter the customer details, look up the equipment model, and figure out what was promised in the proposal.
In SubcontractorHub, project management is built into the same platform as your sales pipeline and AI proposals. Close a deal in Sales Velocity and the project is already created — equipment, address, financing status, and customer contacts all pre-loaded from the signed proposal. Ops is ready to schedule before sales even hangs up.
See the HandoffBuilt for your operation if:
SubcontractorHub project management is designed for HVAC installation businesses running multiple jobs simultaneously and needing real operational visibility.
Talk to the TeamYou're running 10+ HVAC installations per month and losing track
Sales closes jobs but ops doesn't know what was promised
Permits and inspections get missed because there's no single tracker
Crews show up to jobs before equipment arrives
You're managing projects in spreadsheets, texts, or whiteboards
You need one place for ops, sales, and management to see active jobs
Common Questions
What is HVAC project management software?
HVAC project management software tracks every stage of an installation from sold job to commissioned system — permits, equipment orders, crew scheduling, inspections, and final sign-off. SubcontractorHub auto-creates the project the moment a deal closes, with all proposal details pre-loaded.
How is HVAC project management different from general project management?
General tools (Asana, Monday) track tasks but know nothing about HVAC workflows — permit requirements, equipment lead times, inspection scheduling, or multi-crew coordination. SubcontractorHub is pre-built for the HVAC installation lifecycle and connects directly to your sales pipeline.
What stages should HVAC project management software track?
Permit application, permit approval, equipment ordered, equipment received, installation scheduled, rough-in complete, inspection scheduled, inspection passed, system commissioned, job closed. SubcontractorHub is pre-configured for this flow and populates from the signed proposal.
Can SubcontractorHub manage HVAC projects and the sales pipeline together?
Yes — that's the core of the platform. Sales Velocity manages the pipeline from lead to contract. When a deal closes, a project is automatically created in project management with all details loaded. No re-entry, no handoff email.
Does SubcontractorHub handle roofing or solar projects too?
Yes. SubcontractorHub is multi-trade. HVAC, roofing, and solar projects all live in one dashboard. Managers see active jobs across all trades without switching platforms.
See How Installs Run on SubcontractorHub
Book a demo and we'll walk through a live job from closed deal to scheduled crew — including how projects auto-create from proposals and how managers track every stage in real time.
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