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A Subcontractor App Your Crews Will Actually Open

Assign the scope, and the crew sees it on their phone. Photos, checklists, signatures and completion come back attached to the job record — not to a group text nobody can search three months later.

See It in Action
Subcontractor app dashboard showing assigned jobs, crew progress and field photo uploads

What the Crew Gets. What the Office Gets.

Their jobs, not everyone's

Each crew or trade partner opens the app to exactly the jobs assigned to them, with the scope, site details and documents for that work — and nothing else from your pipeline.

Photos tied to the job

Before, during and after photos upload against the job record with a timestamp, so nobody digs through a camera roll to prove what the roof deck looked like on day one.

Checklists and sign-off

Run the install or inspection checklist in the app and capture the homeowner signature on the spot. The completed document lands on the job, not in someone's truck.

Unlimited crew users

Adding a subcontractor should not add a per-seat charge. Bring on every crew and trade partner you work with without the seat count deciding who gets access.

The Group Text Is the Bottleneck

Most contractors coordinate crews through some combination of phone calls, a group message thread and photos texted to a project manager. It works until it does not: the thread is unsearchable, the photos are detached from the job, and the only person who knows the real status is whoever answered the phone last.

The cost shows up in three places. Someone in the office retypes field information into the project, the invoice and the warranty file. A punch item gets missed because it lived in a text nobody scrolled back to. And a payment dispute months later turns on a photo that is on a phone that has since been replaced.

A subcontractor app fixes it by making the job record the single place field work gets written down — with attribution, timestamps and permissions attached.

Field crew submitting job progress, checklist completion and photos from a mobile subcontractor app

What to Look For in a Subcontractor App

Permission scoping that is actually granular

A trade partner should see their assigned jobs and the documents for them — not your customer list, your margins or your other subs' pricing. Ask specifically what a subcontractor role can and cannot see, because "we have roles" and "a sub sees only their work" are very different answers.

Offline behavior you have watched work

Crews work in basements, on remote roofs and in new construction with no service. Offline capability is the most commonly overstated feature in field software, so make the vendor put a device in airplane mode during the demo, complete a checklist, take photos, and show you the sync.

A milestone that means something downstream

Marking a stage complete should do more than turn a bar green. If the milestone the crew closes is the same record the schedule and billing run on, completion can trigger progress billing or a subcontractor payment request with no rekeying. If it is a separate status field, someone in the office is still doing that work by hand.

Adoption beats features

The best subcontractor app is the one crews open without being chased. That usually means few taps to the day's work, photo upload that survives a bad connection, and no training session required. A feature-rich app nobody opens produces worse data than the group text it replaced.

See the Field App on a Real Job

Book a demo and we will walk a job from assignment through field photos, checklist, signature and billing — the whole loop, in one platform.

Book a Free Demo

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