Free Template · Published October 2026
HVAC Price Book: Tasks You Price Yourself
An HVAC price book is the standing list of service tasks, with a price you type on each row. This sheet holds a task code, a description, labor hours, the parts you name, and that price. It does not print a labor rate, a markup, or a sample price.
Built by SubcontractorHub — the software HVAC contractors use to quote, finance, and run every job.
Book a DemoWhat Is an HVAC Price Book?
People searching for an HVAC price book want a service price book they can fill in. The price stays blank until you type it. This page will not invent one.
Task 1
Task 2
Task 3
Task 4
All calculations are estimates based on historical information and should be verified by the user. This tool is provided as a free service for planning purposes only and is not a substitute for your own cost records.
Important: this sheet stores your prices. It does not set them
All calculations are estimates based on historical information and should be verified by the user. This tool is provided as a free service for planning purposes only and is not a substitute for your own job costs, a supplier invoice, or a price your shop has approved.
How an HVAC Price Book Differs From a Flat-Rate Formula
A service price book and a pricing formula answer different questions. The formula is how a shop might build a number. The book is where the approved number lives after the shop has built it. Public pages in that search are templates the contractor customizes. This sheet follows that shape. It does not copy another company's tasks or prices.
| Field | What you type |
|---|---|
| Task code | A short code you invent so the office and the truck name the same task. |
| Description | What the task is, in your words. This page does not supply a task list. |
| Labor hours | The hours you type for that task. They are not multiplied by a rate. |
| Parts | The parts you name. This page does not price them. |
| Your price | The price you type. The sheet does not calculate it. |
How a flat-rate price is built, without a sample rate on this page, stays on the HVAC flat rate pricing guide. Pricing one job, with quantities you type, stays on how to price HVAC jobs. The one-job sheet that multiplies a quantity by a rate you type is the HVAC estimate template. Do not paste a task from this book onto the estimate and pretend the row count is a bid.
What This HVAC Price Book Leaves Blank
The count equals the number of the four tasks that have a price typed. If two rows have a price and the hours on those rows are 1.5 and 2, the sheet shows 2 priced tasks and 3.5 hours. If all four have a price and the hours are 1, 1, 2, and 0.5, the sheet shows 4 priced tasks and 4.5 hours. Those numbers are a count and a sum of hours you typed. They are not a recommended price.
| Case | Rows with a price | Hours typed |
|---|---|---|
| Two tasks have a price; hours typed are 1.5 and 2 | 2 | 3.5 |
| All four tasks have a price; hours typed are 1, 1, 2, and 0.5 | 4 | 4.5 |
A one-job agreement is a different sheet, the HVAC contract template. That page is the parties and the signatures. This HVAC price book is the task list. A maintenance term is the HVAC service agreement template. Do not use the book as a contract.
How Should You Fill an HVAC Price Book?
- Give the task a code your office and your truck will both recognize.
- Describe the task in your own words. Do not paste a downloaded task name and call it yours.
- Type the labor hours you use for that task. This page will not multiply them.
- Name the parts. Leave the price blank until your shop has approved a number.
- Type the price yourself. If you have not approved one, leave the cell empty. An empty cell is not a zero-dollar task.
After the price is approved, the invoice that uses it belongs on HVAC invoice software. A change to the scope after the sale belongs on HVAC change order software. The visit itself stays on HVAC field service software.
SubcontractorHub for HVAC is the sales and job record. SubcontractorHub is an all-in-one sales and project management platform for solar, roofing, and HVAC contractors. It is not a price publisher. No labor rate and no markup were fetched as a national HVAC figure, so none is printed.
Frequently Asked Questions
What is an HVAC price book?
An HVAC price book is a list of service tasks with a price the contractor types for each task. This sheet has a task code, a description, labor hours, parts, and that price. It does not calculate a price from a labor rate or a markup.
Is an HVAC price book the same as a flat-rate formula?
No. A flat-rate formula explains how a shop might build a price from parts and hours. This HVAC price book only stores the price you already decided. It does not print a labor rate or a markup.
Does this replace an HVAC estimate?
No. An estimate is one job: quantities times rates you type. An HVAC price book is the standing list of tasks. The estimate can point at a task. It should not invent the task price.
Does the row count set a price?
No. The sheet counts how many of the four rows have a price typed, and it adds the labor hours you typed. Those are counts. They are not dollars.
Can I paste a downloaded price list into this sheet?
You can type your own prices. This page does not ship sample prices, sample labor rates, or sample markups. A number from another company's book is their overhead, not yours.
Keep the Approved Task With the Job
The code you typed, the hours you typed, and the price you typed belong on the job record.
Get a Free DemoAll calculations are estimates based on historical information and should be verified by the user. This tool is provided as a free service for planning purposes only and is not a substitute for your own cost records. It does not set a price, a labor rate, or a markup.